What I learned as a RE BarCamp Organizer
October 10, 2009 by Nannette Saunders
Filed under REBar Camp
RE BarCamp Lynchburg is over. It was so much fun being with so many fantastic minds in one room. I wanted to make a note of the things I have learned as a RE BarCamp Organizer.
- Don’t plan any major appointments the day after sleep in.
- Create an environment where EVERYONE engages.
- In the beginning planning stages you may have many volunteers and in the end it may come down to just a few but that is ok.
- Negotiate EVERYTHING.
- Consider insurance for the event
- As an organizer consider you personal liability, (I discussed this with my attorney)
- Make sure attendees have snacks
- What happens at the event is more important than if everyone can get on line.
- Get as many local sponsors as possible.
- The event is for the local people, keep the focus local
- Get feed back what people want to talk about in the morning and adjust after lunch if needed.
- Don’t micro-manage.
- It is a lot more stressful than you would think.
- Allow others of RE.net to be involved in the planning.
- Try to do something different just for your RE BarCamp that others have not done yet. ie… Lynchburg Squares & pickle pens
- Have fun
- Organizing a RE BarCamp is harder than you think it is going to be.
- Organizing a RE BarCamp is not as hard as you think it is going to be.
- You can’t please everyone
- The virtual assistant that helped with RE BarCamp Lynchburg was a huge advantage
- Don’t be shy use the media, TV, Newspaper & Radio to promote.
- Follow up, Follow up, Follow up. Check everything twice, three times.
- Delegate, Delegate, Delegate!
- Thank your sponsors over and over.
- Get everything is writing.
- Use of a screen or projector is okay but discourage power point “presentations”. Encourage “Demonstrations”
Some of you have been organizers you may add to the list. Some of you have thoughts of what you would like to do if you were an organizer. Please share your ideas as I have just begun I am sure.


Naoma Doriguzzi on Sun, 11th Oct 2009 10:57 am
Nannette – you did a great job organizing this REBar. Although this is only my 2nd one I have attended – it was by far the best! It was well organized -had great topics to discuss. And you got @mikemueller to come out to Lynchburg! What fun!
John Lusher on Sun, 11th Oct 2009 10:58 am
Nannette you put on a terrific event; I know it and the attendees and other sponsors know it too. As with any event of this size, the first time is the hardest and you learn a lot of things that you can put to use in next years event!
Having something unique is a great idea and I loved the pickle pens!
Take a well deserved break and then start planning for next year; because it is never too early.
Great job, great connections and I can’t wait for the next one!
David Kramer on Sun, 11th Oct 2009 11:03 am
I drove 230 miles to meet some of the most amazing real estate professionals that I’ve ever had the pleasure to interact with. REBC is all about becoming better at what you do. And, the people that I met in Lynchberg could not have been more willing to help me do that. Usually when you go to a conference, you go back home and just go back to status quo. REBC Lynchber was a game changing event that will forever impact me and how I run my company. I trust that I made some lasting relationships that will serve to benefit me now and well into the future.
Ann Cummings on Sun, 11th Oct 2009 11:04 am
Nannette – I caught part of #REBCLBG in the livestream and thought it was awesome.
I appreciate the list you put together, as we’ll be doing an #REBCNH this coming year and love to read what to make sure we do and don’t do. We’ve been to several so we’ve learned some things already but very interested in learning even more from you and others. Thanks for putting this out here for us to read and leanr from!
Mike Mueller on Sun, 11th Oct 2009 11:04 am
Nannette – you did a fabulous job. It’s no easy task. You had a great team of volunteers as well. I think we all set the right tone for the event from the start.
The one thing I would change (not that it needed changing) would be to create a Beginner’s Track. This way a n00b could attend a twitter for beginners, blogging for beginners, facebook for beginners, flickr for… without having to make a decision as to what would be right for them.
Other than that – it was one of the most engaging REBarCamps I’ve been involve with. Mission Accomplished!
: )
Joe Sheehan on Sun, 11th Oct 2009 11:22 am
Nannette –
No one knows better about what should be on the list than you. I have to say you exhibited the style of a true pro. In spite of the challenge and the effort required, you made it look easy.
The vision of all the attendees and the environment for everyone to share their vision with others made this a event a great success. Thanks so much for everything you and your team did for us. You all earned a boatload of Whuffie for this one.
Kathy McGraw on Sun, 11th Oct 2009 12:07 pm
Nannette- I like your list…especially the don’t plan anything right after, as it is indeed stressful to Organize something of this magnitude. I met several of your Sponsors, and they seemed very pleased with the event.
The ability to change the sessions was perfect, and Audrey and Sarah volunteering to do a last second “What’s this all really about” session is really what REBar is. Obviously only one of them could do the presentation, and I feel a power point was perfect for this, because Sarah totally engaged the group. And as you know that session worked out very well.
Mike’s suggestion is great…and I will add “never assume” just because someone doesn’t verbalize their confusion, that doesn’t mean they really understand.
Many people want to present, but it has to fit the needs of the attending group. It’s very difficult to have 2 or 3 great sessions all at once, maybe have the beginner and advanced at the same time, but not in conflict with something that might also be very popular.
I loved the concept of the Lynchburg Squares..that was a fun activity and it engaged more people
Once again I want to say thank you for everything….I thoroughly enjoyed meeting so many people, and I learned several things. Having Mike Mueller there was a big plus in my opinion, and now I learned what I didn’t know about those Facebook pages
Kathy Bibb on Sun, 11th Oct 2009 2:12 pm
Nannette, You did a fabulous job and I am so appreciative for the effort and time and that went in to bringing this event to fruition. This was my 1st one and I love the format. It is engaging, informative and so much fun. I only wish that I had come in the night before, so I would have had more time to meet and socialize with folks. The dynamics and knowledge of the people who attended are amazing. I came home with so many ideas, I don’t know where to start. I would love to see one in Roanoke. I am actually a Lynchburg native and ran in to a couple of folks I hadn’t seen in eons.
Tina Merritt on Sun, 11th Oct 2009 2:55 pm
Nannette – you did a fabulous job. This was my 8th (??) REBC and it’s amazing how much new information is shared at each event. To me, the biggest lesson I learned was that the t-shirts, the happy hours, the badges, none of that matters as much as the unselfish sharing of information. And you’re right…organizing a REBC IS a LOT of work and taking the day after off is a must!
Debbie Malone on Sun, 11th Oct 2009 5:55 pm
Nannette, I remember the night at REBar Camp Fredricksburg when you said ‘we have to bring this to Lynchburg’. You were already seriously invested in bringing REBCLBG here and YOU DID A GREAT JOB!
I can’t tell you how many agents came up to say they were impressed with the speakers, the content and the knowledge that was freely shared. REBCLBG will have a lasting impact especially on the Realtors in the Lynchburg market who attended. Now, go take a nap.
Nick & Kathleen Herron on Sun, 11th Oct 2009 5:57 pm
Nannette,
What a great introduction to what a REBarCamp is all about. This was our first and any future ones will have to realy be above the BAR to improve on what you, your sponsors and your great presenters did. We enjoyed are time spent in Lynchburg with all of you.
Tommy Clapp on Sun, 11th Oct 2009 7:02 pm
Hi Nannette,
This was my first REBC and I was not disappointed. My only regret is that I didn’t attend one when I first started experiencing social media (thanks to NRVLiving) last year.
Love the format, and speakers you enlisted were all fantastic, engaging and helpful especially Mike Mueller and Sarah Stelmok. Also great getting to meet many of the folks that I have already connected with online. In my opinion, social media and it’s usage are on the same short list of things that have changed our world and our business much like the Internet. Don’t be afraid of it because it’s here to stay and just part of life.
Before becoming a Realtor in 2000, I managed a private 400 member golf club and I know exactly what you went through in organizing this event. The day was well organized which was evident from the smooth level of operation that we as participants experienced with great attention to detail thanks to you and your fellow pickle posse.
Speaking of attention to detail, when Jeremy Hart and I arrived Wednesday we filled my car with fellow REBCampers and headed to happy hour. On the way back, we added TheRealClint and Audrey Forshey to my taxi and someone mentioned that you would bring us Bojangles the following morning with a simple text message order. That was simply UNBELIEVABLE! Thank you again for that.
I’m with Tina Merritt, the shirts, tags etc. didn’t mean as much as learning, and engaging with other fine folks much like yourself.
Well done!
T
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Alison Creamer (bzibee ) on Mon, 12th Oct 2009 6:31 am
I love REBARCAMP Its such a open environment and people just creating conversation of learning and insight. I enjoy the platforms that enhance our ability to use Social Media the most. Its a great way to learn tips that could have taken weeks months of even years to learn. This was my 2nd camp . I would take time to come to more as my time allows. I think the only think I would like to see more of is packets of information based on keynote speakers. I love the t shirts and the tags but I would love to have something to take back about what we learned and the contact information for any guest speaker so if we want to connect its easy to find there information.
Thanks for doing a great job and I would come again !
Brian Block on Mon, 12th Oct 2009 7:24 am
Nannette,
Bravo! The REBarCamp seemed to go off without a hitch and it was fantastic. Well worth the drive from Northern Virginia. This was my 3rd BarCamp (the other two were both in San Francisco) and I’m looking forward to my 4th in 2 weeks and hope you’ll be there.
You should be very proud of the event you pulled together. Lynchburg Squares was very entertaining and I haven’t heard a bad comment from anyone who attended last week.
All Raves!
Pictures from “Camp” are Available on Facebook Fansite : RE BarCamp Silicon Valley on Mon, 12th Oct 2009 9:56 am
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Jeremy Hart on Tue, 13th Oct 2009 6:55 am
Admittedly I fall into the description of #3, but despite the heavy load on the shoulders of a few you guys did a great job. A BarCamp is fluid, and this one certainly was so for the better. A BarCamp is mentally challenging as you always walk away from it thinking of things that can be implemented – TODAY. And a BarCamp is fun, and this one most certainly was.
Thanks, Nannette, for welcoming us to Lynchburg!